"RICKMANSWORTH AND CHESS VALLEY HOCKEY CLUBS"

Rules of The Rickmansworth and Chess Valley Hockey Clubs

1. Title

The Club shall be "THE RICKMANSWORTH AND CHESS VALLEY HOCKEY CLUBS", hereafter referred to as the club.

2. Club Objects

The objects of the Club are to maintain and provide sports and social facilities for the benefit and enjoyment of its members and to preserve or improve those facilities for future members.

3. Composition of the Club

The club shall consist of the following persons

a) Full Members
b) Junior Members
c) Honorary Members
d) Life Members

Members under headings (a) and (d) shall be entitled to every privilege of the Club whilst Members under headings (b) (c) shall not be eligible to serve on any Committee or to vote at the General Meetings of the Club.

4. Dissolution of the Club

The club can only be dissolved at a Special General Meeting called for that purpose with the agreement of 90% of the Members present who are entitled under these Rules to vote.

5. Officers of the Club

The Officers of the Club shall be the Chairman of the Management Committee, the Honorary Secretary and the Honorary Treasurer, all of whom shall be Members of the Club and be elected by the Club in General Meeting.

6. Management Committee

a) The management of the Club shall be vested in a Management Committee, which is elected by the Club in General Meeting. The Management Committee will consist of

- The Chairman of the Management Committee
- The Honorary Secretary
- The Honorary Treasurer
- One Representative from each of the men's and ladies' sections
- Three other Members to carry out specific duties as defined and agreed from time to time by the Management Committee in session.

b) Four, two of whom shall be Officers, shall form a quorum.

c) The Management Committee shall have the power to co-opt to the Committee such other members as it sees fit.

7. Accounts Review

The Management Committee shall appoint an independent accountant to review the Annual Accounts of the Club and to perform any other duties as directed by the Management Committee.

8. Election of Members

a) The election of Members is vested in the Management Committee by a 75% majority. The Candidate must complete an application form that should be submitted to the Honorary Secretary.

b) The secretary shall notify each applicant of his election whereupon the Entrance Fee (if any) and subscription shall become payable.

c) In the event of the Entrance Fee and Subscription not being paid within one month from the date of notification the election of the Member shall be void.

9. President and Vice-Presidents

The Management Committee may if they see fit appoint annually a President of the Club who shall be entitled to attend and vote at meetings of the Management Committee but not preside thereat. The Management Committee may also if they see fit elect Vice Presidents of the Club who shall be entitled to attend but not vote at General Meetings of the Club. The President shall be entitled to preside at General Meetings of the Club.

10. Election of the Management Committee

The Management Committee of the Club, shall be elected annually by the Club at the Annual General Meeting.

11. Election of the Team Captains

The Team Captains shall be elected annually by their section at the Annual General Meeting or by the club where relevant.

12. Occasional Vacancies in Management Committee and Team Captains

Any vacancies occurring after the Annual Election shall be filled by the Management Committee, and the members so appointed shall retire at the Annual General Meeting next following their appointment being, however, eligible for re-election.

13. Retiring Members of the Management Committee and Team Captains

Fourteen days before the Annual General Meeting a list of the names of the members of the Management Committee retiring shall be placed on the notice board in the Club house and the names of those proposed by the Management Committee as the Officers and as Members of the Management Committee shall be specified on that list.

14. Notice of Members Proposed for Management Committee and Team Captains

Seven days' notice, previous to the Annual General Meeting, must be given in writing to the Honorary Secretary of the name of any member proposed and seconded as an officer or as members of the Management Committee by members of the Club; and the notice so given shall be placed on the Notice Board in the Club House. Without such notice, no name shall be proposed and the election of the members proposed by the Management Committee shall be deemed to be unopposed.

15. Powers of the Management Committee

The Management Committee shall have the following powers

a) To fill any vacancy which may occur during the year amongst Officers, the Management Committee or Team Captains

b) To elect members of the Club under Rules 8.

c) To manage and control the funds and affairs of the Club.

d) To make and alter Bye-laws and Regulations (not inconsistent with the Rules of the Club) which shall become binding upon all members of the Club on being posted in the Club House.

e) To accept, in their discretion, less than the full subscription from members joining the Club.

f) To vary, in their discretion the annual subscriptions in any one year.

g) To decide whether an Entrance Fee shall be charged to new members in each or any year.

h) To decide all questions arising from these Rules, or Bye-laws and Regulations, to deal with any matter not provided for therein and to determine any disputes between Affiliated Clubs.

16. Subscriptions

Subscriptions shall be payable at such time and be of such amounts as the Management Committee may from time to time determine and shall be displayed on the Notice Board in the Club House.

17. Subscription in Arrear

The Management Committee shall have power to take such action as it sees fit with regard to any Member whose subscription is not paid in accordance with the Management Committee's determination under Rule 16 whether by excluding the member from all privileges of the Club or removing the member's name from the list of members or otherwise.

18. Annual General Meeting

An Annual General Meeting of the members of the Club shall be held in each calendar year and not being later than 15 months from the previous Annual General Meeting. At this meeting the Revenue Account for the preceding year ending 30th April, with a Balance Sheet as at the preceding 30th April, certified by the Honorary Auditor, shall be presented with a report of the Management Committee. At this meeting all matters covered by the business of the Meeting as set out in the Notice which convenes it and which notice is to be posted on the Notice Board in the Club House seven days before, shall be decided by a majority of those present who are entitled under these Rules to vote. In the event of voting being equal, the presiding Chairman or President shall have a second or casting vote.

19. Special General Meetings

A Special General Meeting of the Club shall be called by the Honorary Secretary at the request of the Management Committee, or upon receipt of a requisition signed by at least 15 members of the Club, and specifying the object for calling the Meeting, at which the discussion shall be confined to that object.

20. Quorum

The quorum for an Annual or Special General Meeting shall be 15 members in addition to such of the Officers of the Club who are present.

21. Notices - General Meetings

a) Fourteen days' notice of all General Meetings shall be given by circular posted to the address of each member of the Club. Such circular shall specify the object of the meeting and shall contain a copy of any resolution to be moved thereat.

b) The Notice of Annual General Meeting shall inform members of the Club of the nomination of Officers and Members of the Management Committee made by the Management Committee pursuant to Rule 13 and draw the attention of Members of their right to nominate Officers and Members of the Management Committee under Rule 14.

22. Expulsion

If the conduct of any member, either in or out of the Club, shall, in the opinion of the Management Committee, or of any 15 Members of the Club as certified by them in writing to the Management Committee, be injurious to the character or interests of the Club, the Management Committee shall call upon such member for an explanation either orally or in writing and having considered such explanation shall be empowered, if they think fit , to call upon such member to resign, and if such member shall not comply within 14 days from the date of the communication requesting him or her to do so, he or she shall thereupon cease to be a member, and forfeit any subscription already paid.

23. Employees

Employees of the Club shall be given their orders only by one of the Officers of the Club or a Member of the Management Committee appointed by the Officers for that purpose.

24. Alteration of Rules

The Rules of the Club, other than Rules 3 and 24 may be altered at a General Meeting, called by notice, of the members entitled to attend and specifying the proposed alteration or alterations. Any such proposed alteration or alterations shall require a 75% majority of those present entitled to vote.